Construction Document Management Software

Stay organized, save time, prevent delays, and reduce paper waste using a centralized construction document management system.

30+ Years of Construction Industry Experience  And Over 14,000 Successful Users Can’t Be Wrong!

Cut down on time spent filing and searching for documents

Improve collaboration between departments with easy-to-use electronic document approval processes. Organize, collaborate, and share documents with immediate access from anywhere, at any time.

Attach Documents Anywhere You Need

Attach documents to AP invoices, purchase orders, equipment, jobs, time entry, work orders, and more.

Control Access with User Roles

Stay secure and create roles/profiles with defined document access permissions.

Centralized Storage for Key Docs

A great place for document storage such as purchase orders, invoices, equipment information, and pictures.

Share Drawings, Videos, RFIs, and More

Easily store & share documents such as drawings, videos, emails, RFIs, and submittals.

Save and Edit Microsoft Files

Easily upload, store, and manage Microsoft Word and Excel documents directly within Jonas, giving your team quick access to the most up-to-date files without switching between systems.

Go Paperless and Reclaim Space

Reduce physical file clutter and eliminate the need for bulky storage cabinets by digitizing your paperwork—freeing up valuable office space.

Cut Admin Time with Smart Filing

Save hours each week by storing documents in an organized, searchable system that keeps everything indexed, easy to retrieve, and simple to manage.

Integrated to Support

Work Order Management

Accounts Payable

RFIs, Submittals, & Transmittals

Jonas Read

Complete Document Management System

Organize documents the way you want and find them when you need them.

Heavy lifting is done for you: Job/service invoices, service contracts, service WO tickets, POs, and other documents are stored automatically behind the scenes.
Upload any file or folder, in any format.
View all documents linked to a job or work order.
Easily find the documents with advanced search filters.
Email documents right from Jonas.

Transparent Document Organization

Organize blueprints, drawings, permits, contracts, and other documents clearly and logically.

Full integration into AP

Easily manage your AP invoices in the centralized system as they get distributed to your jobs, work orders, equipment, and G/L.

Multi-Level Approvals

Make work easier with flexible approval processes for your documents.

Improve efficiency: Electronically send documents to the appropriate people for approval.
Stay in control: Receive all documents requiring your approval into a designated inbox.
Organize documents into separate folders by their approval status and see which ones are approved, pending, or denied.
Insert electronic signatures on approved documents.

Secure Access Permissions

With user access settings, you can assign permissions to create, view, edit, delete or restore documents.

Specify who can view particular categories and types of documents, for example, restricting access to payroll documents.
Create user roles, such as admin, document admin, project manager, service manager, with restricted job access, or no access.
Define which users can email or export your documentation.
Determine document access for different stages of the approval process.

Simplify Document Management with Jonas Cloud

When documents go digital, nothing gets lost. Now you can have full visibility and access to documents at any time, no matter where you are located – at home, in the office, or traveling. With Jonas Cloud, you have a reliable and secure way to create, edit, store, locate, and collaborate on documents anywhere using any device. Make it easy to find the right document at the right time in the office or in the field!

WHAT OUR CUSTOMERS SAY

Prior to implementing Jonas, we were literally spending tens of thousands of dollars a month on couriers to send and receive our invoices. Now, we don’t spend anything on couriers anymore. Since implementing Jonas, we are now able to scan, process, and approve invoices within 2 days, which used to take us about 2 weeks without Jonas.

Paul Heino Consultant – Robert B. Somerville

Client Case Study

Robert B. Somerville provides a comprehensive and fully integrated range of infrastructure services across Canada. Operating in Canada for over 50 years, they plan, build and maintain oil and gas pipelines, power, and other utility systems.

With the main objective of improving organizational effectiveness and streamlining business processes, Robert B. Somerville determined that they would require a new software system.

Having Jonas in place has provided Robert B. Somerville with:

Enhanced project document management.
Streamlined invoice processing, reduced expenses.
Savings of about 5 hours a week by no longer having to manually process new invoices.
Ability to eliminate courier expenses with savings of about $120,000 per year.
Improved equipment management and utilization.
Time savings for accounts payable when they spend time physically searching for documents.

FAQ

How does digital document management benefit my service or construction business?

The construction and service industry are known for the amount of paperwork, images, and files needed when completing work. Each project produces its own mountain of paperwork, which contractors need to appropriately store. Consider the risk and cost that a physical filing cabinet presents – physical damage, lost papers, the time to find filed paperwork.

Having a digital document management system saves you time, keeps you organized, and lowers your risk of lost paperwork.

When your construction project documentation is comprehensive, well-organized, and secure thanks to construction software, you can find the necessary documents more quickly and respond to queries more efficiently. Think of the last time you needed to send a document – the question becomes “how quickly can I find and send this document, so that I can move on to my next task?”.

Why should I integrate document management?

The short answer – it will save you time! Construction and service businesses benefit from keeping documentation from every step of their workflows – from taking a job or work order, to its delivery. From small to large projects, the more documents you have, the more complicated it becomes, especially when it comes time to retrieve a document.

Having an integrated document management system means that your documents (aka, paperwork) are connected to jobs, customers, and time frames, which makes them easy to find and report on. When the document management system is integrated and automated, your back office and the field can operate more smoothly.

In short, what are the benefits of a document management system that I can tell my stakeholders about?

Managing construction and service business information may be challenging, especially when it arrives from multiple sources. A document management system that captures, stores, and retrieves both paper and electronic documents can offer multiple key benefits to your construction company. Here are the top seven benefits of a modern document management system implementation: