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Construction Document Management Software

Stay organized, save time, prevent delays, and reduce paper waste using a centralized construction document management system.

Screenshot of Jonas Construction Software interface showcasing a comprehensive table with separate columns for document type, status, title, description, and modified date each filled with a variety of entries specific to job project management in the construction industry.

Cut down on time spent filing and searching for documents.

Improve collaboration between departments with easy-to-use electronic document approval processes.

order amount. The user is seen interacting with the sophisticated navigation system, highlighting the flexibility and ease-of-use of the software.

Organize, collaborate, and share documents with immediate access from anywhere, at any time.

WHAT OUR CLIENTS SAY:

Prior to implementing Jonas, we were literally spending tens of thousands of dollars a month on couriers to send and receive our invoices. Now, we don’t spend anything on couriers anymore. Since implementing Jonas, we are now able to scan, process, and approve invoices within 2 days, which used to take us about 2 weeks without Jonas.

Logo for Somerville Mechanical Contractors, featuring a diamond shape encapsulating a bold, stylized 'S', positioned above the company name written in uppercase, all on a light green background.
Paul Heino Consultant – Robert B. Somerville

Document Management Functionality

Complete Document Management System

Organize documents the way you want and find them when you need them.

such as "Billing Codes," "Billing Rates," "Job Codes," and their respective numbers. 

Alt text: A detailed screenshot of Jonas Construction Software's accounting application, featuring a search bar for document navigation and a window showcasing different lookup values like billing codes and job codes for efficient project management.
Alt text: Computer interface screenshot displaying a file directory system with yellow top bar, categorized folders in the left panel including 'my documents' and 'images', and main panel showing representations of different types of files.

Transparent Document Organization

Organize blueprints, drawings, permits, contracts, and other documents clearly and logically.

Full integration into AP

Easily manage your AP invoices in the centralized system as they get distributed to your jobs, work orders, equipment, and G/L.

Alt text: Animation showing a user engaging with Jonas Construction software - approving various transactions in a spreadsheet interface by clicking checkboxes and highlighting rows, embodying the dynamic and efficient functionalities in accounting management of our business application.
plans" open on the main screen.

Alt text: Screenshot of Jonas Construction Software's document management system, displaying organized folders such as "All Documents", "Approved", and "Pending". The central part of the interface shows an open folder titled "Construction Plans".

Multi-Level Approvals

Make work easier with flexible approval processes for your documents.

Secure Access Permissions

With user access settings, you can assign permissions to create, view, edit, delete or restore documents.

blue and gray.

Simplify Document Management with Jonas Cloud

When documents go digital, nothing gets lost. Now you can have full visibility and access to documents at any time, no matter where you are located – at home, in the office, or traveling. With Jonas Cloud, you have a reliable and secure way to create, edit, store, locate, and collaborate on documents anywhere using any device. Make it easy to find the right document at the right time in the office or in the field!

Alt Text: A bearded man, donned in a checkered shirt, is diligently working on Jonas Construction Software at his spacious desk equipped with dual monitors, a laptop and a cup of coffee. The office around him is awash with natural light.
Screen shot of Jonas Construction Software's comprehensive business analytics dashboard displaying various data visualizations like bar and line graphs, a pie chart, and numerical data metrics specifically designed for mechanical contractors' usage across several panels.

Client Case Study

ROBERT B. SOMERVILLE provides a comprehensive and fully integrated range of infrastructure services across Canada. Operating in Canada for over 50 years, they plan, build and maintain oil and gas pipelines, power, and other utility systems.

With the main objective of improving organizational effectiveness and streamlining business processes, Robert B. Somerville determined that they would require a new software system.

Having Jonas in place has provided Robert B. Somerville with:

Frequently Asked Questions

The construction and service industry are known for the amount of paperwork, images, and files needed when completing work. Each project produces its own mountain of paperwork, which contractors need to appropriately store. Consider the risk and cost that a physical filing cabinet presents – physical damage, lost papers, the time to find filed paperwork.

 

Having a digital document management system saves you time, keeps you organized, and lowers your risk of lost paperwork.

 

When your construction project documentation is comprehensive, well-organized, and secure thanks to construction software, you can find the necessary documents more quickly and respond to queries more efficiently. Think of the last time you needed to send a document – the question becomes “how quickly can I find and send this document, so that I can move on to my next task?”.

The short answer – it will save you time! Construction and service businesses benefit from keeping documentation from every step of their workflows – from taking a job or work order, to its delivery. From small to large projects, the more documents you have, the more complicated it becomes, especially when it comes time to retrieve a document.

 

Having an integrated document management system means that your documents (aka, paperwork) are connected to jobs, customers, and time frames, which makes them easy to find and report on. When the document management system is integrated and automated, your back office and the field can operate more smoothly.

Managing construction and service business information may be challenging, especially when it arrives from multiple sources. A document management system that captures, stores, and retrieves both paper and electronic documents can offer multiple key benefits to your construction company. Here are the top seven benefits of a modern document management system implementation:
  • Going paperless
  • Reduced storage space
  • Enhanced security
  • Improved regulatory compliance
  • Easier document retrieval
  • More collaboration

Go paperless and streamline document management.

Start managing your construction documents from a single, secure platform.