Horwitz Inc. Case Study
Horwitz Inc. designs, builds, installs and maintains mechanical systems to meet the needs of their clients. They specialize in design/build projects, building automation systems, preventive maintenance services, building commissioning, energy services, engineering, HVAC piping, plumbing, high purity and process piping, sheet metal, and capital planning and budgeting.
Horwitz currently operates three divisions, with a fourth division on the way. About 90% of their work is job-based, with the other 10% dedicated to service. In 2007, Horwitz made the switch to Jonas Construction Software with the goal of automating manual processes, streamlining operations, and mobilizing their workforce.
Since implementing Jonas Construction Software, Horwitz has experienced numerous improvements in all areas of the business. One key area of improvement however, has been in the mobilization of their workforce and the benefits associated with leveraging Jonas eMobile and eTimesheets specifically.
“Prior to eTimesheets, all technicians would manually complete timesheets and either fax, email, or bring them back into the office for processing. What ended up happening was that we were dealing with paper and documents coming in multiple ways, that then had to be manually entered into the system, which was very time consuming to say the least,” stated Cindy Clemens, Controller at Horwitz Inc. “Now, with Jonas eTimesheets, because of the centralized and automated functionalities, we can complete payroll in three-quarters of a day, as compared to a day and a half, effectively reducing our payroll processing time by about 50%.”
Horwitz is now completing 92% of their payroll using eTimesheets. With regards to Jonas eMobile, Horwitz utilized the recommended step-by-step hybrid approach, which gradually rolls out eMobile on mobile devices. By following this implementation strategy, Horwitz was able to use what they had learned from each gradual deployment and apply that to the next batch of employees, allowing them to be fully up and running on Jonas eMobile in only 3 months.
Also, with the easy-to-use nature of eMobile, when new technicians are employed, they simply hand them a tablet with basic usage instructions and have not experienced any issues thus far. Even with the transition to Jonas and the implementation of Jonas eMobile and eTimesheets, Horwitz is able to maintain certain processes, such as job costing for example, as Jonas Construction Software is flexible to their specific way of doing business.
Partnering with Jonas Construction Software has allowed Horwitz to operate a more organized and efficient business. One of the main reasons for their increase in efficiency has been in large part due to Digio, Jonas’ Document Management system. As Cindy Clemens stated, “There is no way we could go back to our old way of doing things without Digio, as it allows us to quickly access and view all of our documents from anywhere, and at anytime. Digio is truly amazing.”
Another benefit Horwitz has experienced with Jonas is project management. Their project managers now have accurate, real-time information available to them at all times, providing project managers with the ability to not only better forecast their jobs, but also manage them better as well. With real-time data available, they can also make more proactive decisions during the course of each project, thus enhancing visibility and providing a greater level of control.
In the time that Horwitz has been in partnership with Jonas Construction Software, they have been able to achieve their goals and beyond. They have been able to both automate manual processes and mobile their workforce with the implementation of Jonas eMobile and eTimesheets.
By leveraging mobile solutions from Jonas Construction Software, Horwitz has been able to streamline operations, and more specifically, their payroll processing time. With the reduction of manual paperwork, in conjunction with a centralized document management system, Horwitz is now running a more efficient and organized business overall.
From top to bottom within their organization, the impact of Jonas Construction Software has been overwhelmingly positive. Horwitz now has a consistent and reliable software solution that can handle their business requirements today, as well as grow with their business moving forward.
ABOUT JONAS CONSTRUCTION SOFTWARE
Jonas Construction Software provides industry-leading business management and accounting software to our clients. Our fully-integrated solutions provide all of the tools that you need to increase productivity and improve your bottom line. At Jonas, we make it easier for companies to focus on what is important – their customers, their projects and their employees. We do this by streamlining their operations and giving better visibility to the entire organization. This gives your employees the tools to do their jobs better, support your customers and achieve your company goals.